Board members are expected to commit a minimum of 5 hours per month, including meetings, email correspondence, and Chamber events. Please confirm your ability below to meet this commitment.

Yes.  No.  If applicable, please provide additional comments.

DIRECTOR'S CODE OF CONDUCT

1. Directors shall act honestly, in good faith, and in the best interests of the Halton Hills Chamber of Commerce and shall exercise the care, diligence, and skill that a reasonably prudent person would exercise in comparable circumstances.
2. Directors must consider the interests of the Halton Hills Chamber of Commerce at all times, understanding that any communications, including through social media and conversation, may be perceived as reflecting upon the Chamber.
3. Directors shall maintain the confidentiality of board discussions, materials, and information designated as confidential, except where disclosure is authorized by the Board or required by law.
4. Directors will support and uphold duly authorized Board decisions in external communications. Directors retain their fiduciary and legal obligations to raise concerns through appropriate governance channels regarding matters of compliance, ethics, risk, or legal responsibility.
5. Directors are expected to attend and actively participate in Board meetings and committee work. Directors shall be prepared to commit sufficient time and energy to attend to Chamber business. Repeated absences (2+) may be addressed in accordance with the Chamber's bylaws and governance policies.
6. Directors shall disclose actual, potential, and perceived conflicts of interest promptly and, where appropriate, recuse themselves from related discussions and decisions.
7. Directors' contributions to discussions and decision-making shall be positive, constructive, and focused on advancing the Chamber's mission and strategic objectives.
8. Directors shall foster a culture of respect, inclusion, professionalism, and constructive debate. Directors may disagree respectfully while maintaining collegial relationships and focusing on the best interests of the organization.
9. Directors shall adhere to the Halton Hills Chamber of Commerce bylaws, governance policies, and all applicable legal and regulatory requirements.
10. Directors shall be prepared for meetings by reviewing all pre-circulated materials and information in advance.
11. Directors shall actively support the Chamber through participation in events, committees, advocacy initiatives, and other activities that advance the organization's mission.
12. The Chief Staff Officer is accountable to the Board as a whole. No individual Director or committee has authority to direct, supervise, or evaluate the Chief Staff Officer except as delegated by the Board.
13. Directors have no authority over Chamber staff and shall refrain from becoming involved in the day-to-day management of the organization. Operational inquiries, concerns, or requests shall be directed through the Chief Staff Officer.
14. Directors shall govern through policy, strategic oversight, accountability, and stewardship, while respecting the distinction between governance and management.
15. Directors recognize that only the Board Chair and the Chief Staff Officer, or their designate, are authorized to act as official spokespersons for the Halton Hills Chamber of Commerce.
16. Directors shall not attempt to exercise individual authority or undue influence over the affairs of the Chamber and shall not use their position for personal, professional, political, or financial gain.
17. Directors are expected to develop and maintain an understanding of the Chamber's mandate, bylaws, policies, strategic priorities, the needs of its members, and the Board's governance approach. Directors are encouraged to participate in orientation and ongoing governance education opportunities.
18. Directors shall support an inclusive environment that values diverse perspectives and promotes equitable participation in Board deliberations and decision-making.
19. Alleged breaches of this Code of Conduct shall be reviewed in accordance with the Chamber's governance policies and bylaws and may result in appropriate corrective action as determined by the Board.